This post is the complete guide to Google Voice conference calling. It covers everything from technical aspects of conference calls and how to use them most effectively in your business or organization through detailed examples. We are living in extraordinary times. Companies have grown to rely on outsourcing labor and remote workforces to keep their operations running smoothly. In the middle of this commotion, conference calls have suddenly become necessary. You may utilize conference calling to remain in touch with your team members and ensure that your business’s everyday operations run well, in addition to for client meetings. There are dozens of fantastic free and paid conference call options for you to test out, whether your workers are located overseas or across the nation (our top picks are Nextiva and RingCentral). However, in this article, we’ll concentrate on Google Voice, a fantastic cloud-based phone service. Continue reading to learn how to set up Google Voice conference calls for business and personal purposes.
What is Google Voice Conference Calling, and how does it work?
A conference call is an audio or video call with many people. Google Voice allows you to host and participate in conference calls. The meeting may be joined by calling a number that will link them to a conference bridge. This bridge is made up of virtual rooms where numerous persons may host or participate in meetings. Google Voice leverages Google Hangouts to finish conference calls, but you don’t need a separate, dedicated conference line in either app to host or join the calls. When you use Google Voice to conduct a conference call, you’ll have an actual location inside your account where you can hold a conference call from anywhere at any time.
3 Ways to Make Google Voice Conference Calling Better
Let’s take a look at everything you’ll need to make a conference call now that we’ve covered what it means.
1. Account on Google Voice
Make sure you obtain a Google account if you’re one of the few individuals who already have one. You must be logged into your Google account before you can set up a conference call. After that, you may create a Google Voice number for yourself.
Don’t have an Account on Google Voice? I got you. Follow the steps below:
- Visit Google Voice’s official website. You may also use your web browser to go to https://voice.google.com/.
- You have two choices from there: For Personal Use or Business.
- When you choose For Personal Use, you’ll be presented with three options: iOS, Android, and online. When you select these choices, you’ll be prompted to create a Google Voice number for your account, which you may accomplish by selecting any local location from the dropdown menu.
- Any of the numbers in the list may be chosen. However, you must now authenticate your current phone number, so click the next page and select Verify.
- Fill up your phone number in the prompted box, and then confirm it with a six-digit code sent to your phone. The incoming call will then be sent to the phone number you supplied.
- After you’ve completed the verification, click Claim to enable call forwarding to your phone.
- Finally, choose Finish to complete the procedure.
On the other hand, when you select For Business, you’ll be sent to a page with a Get Started button.
When you click the button, three price options will appear Starter, Standard, and Premier. Choose the one that seems to be the best fit for your company’s needs. After that, you may sign up using your Google email address.
2. To Make Google Voice Calls, You Can Use Any Device
Google Voice conference calling is available on iOS and Android smartphones. It might be a smartphone, computer, or tablet.
3. A Reliable Internet Connection
Although it isn’t a tool, having a stable internet connection is essential for making and receiving Google Voice calls. Because Google Voice is cloud-based, all functions are stored in the cloud or on the internet. It’s why, to utilize Google Voice, you’ll need to be connected to the internet. To ensure that your conference works successfully, I highly suggest acquiring a robust internet connection. This applies to everyone entering the meeting since any participant with a poor connection may experience audio and visual delays, lowering call quality.
Google Voice Conference Calling: The Basics
Let’s get into the nuts and bolts of using Google Voice to make a conference call.
Conference Calling and SMS with No Holds
Google Voice is one of the most cost-effective conferences calling alternatives available, with monthly subscription levels beginning at only $10 per person. Compared to traditional mobile phones or landline plans, Google Voice is far less expensive. You also won’t have to worry about minute limitations or overcharging! It’s part of the introductory rate. From any nation, you may make unlimited free calls to the United States and from the United States to Canada. Another perk accessible to inhabitants of the United States is unlimited free SMS texting. You must utilize Google Voice with Google Meets or Google Hangouts since the service does not provide video chat or conference calling as regular capabilities.
Screening and Filtering of Incoming Calls
Incoming calls may be filtered by Google Voice in the same way that email filters and rules can be set up. The filtering option may be very beneficial for managing incoming calls more effectively, allowing you to increase productivity. Whether it’s an old colleague you don’t want to speak to, spammer solicitation calls, or just warding off undesirable numbers, and Google Voice allows you to send calls to voicemail or block them entirely. If you like, you may even have a custom voicemail message sent to a particular phone number. Call screening is a function that allows a caller to identify themselves before the call is routed to you. As a result, you’ll have a better notion of who you’ll be speaking with before you pick up the phone this way.
Compatibility With Any Device Is Simple
Google Voice provides you with a free phone number that you may use from any device. Your Google Voice number may be used to make and receive calls across iOS, Android, and web apps, ensuring that everyone on your team is always connected. Keep in mind that, unlike other VoIP phone services, Google Voice does not provide a desktop application. Everything else is web-based, except for mobile applications.
Exceptional Scalability
Google Voice has several great scalable plans. The Starter package, for example, is appropriate for teams of up to ten people with a maximum of ten domestic locations. However, if you switch to the Standard plan for $20 per user per month, you’ll receive unlimited users and domestic locations. Ring groups, eDiscovery for calls, SMS, and voicemail recordings, and multi-level auto attendants, to mention a few, are just a few of the capabilities available. The Premier subscription, which starts at $30 for a month’s usage, is better suited to those who work worldwide. In addition to the unlimited users and domestic destinations allowed by the Standard plan, this plan enables unlimited foreign locations. So regardless matter how large or small your team is, you may choose a package that best meets your company’s needs.
Google Voice Conference Calling: 5 Tips
You may improve your conference calling experience on Google Voice by using a few hacks and tips. Of course, there are many more, but these are my favorite five:
1. Make sure that everyone is aware of the conference call.
Conference calls are notoriously lengthy, which is why everyone should clear their calendars before dialing in. It’s also why you need to make sure everyone is aware of the conference call ahead of time. Furthermore, participants will know when and how to contact your Google phone number. You may add each successive call by pressing five while on a call. Before sending out invitations to your guests, you may create a Google Calendar invite and include Google Voice Conference Calling as an event. Alternatively, you may send them a note or email announcing your intention to arrange a conference call. It’s all up to you.
2. Day-to-Day Workflows Can Be Customized.
Google Voice may be useful for tailoring standard procedures around scheduled conference calls. It comes with an admin control center where you can configure number allocations, porting, auto attendance, call forwarding, and reeling all from one place. With a few clicks, you may allocate one of your Google Voice numbers to various individuals. However, keep in mind that the platform isn’t compatible with any software part of the Google family. As a result, don’t anticipate any CRM, helpdesk, or other app connections.
3. More Phone Numbers to Connect.
Google Voice users can use any other phone number to make and receive calls and texts. However, while you can link up to six different phone numbers, you can’t link numbers that have already been linked to a different Account on Google Voice.
Here’s how to add a new phone number to your Google Voice account:
- First, go to Settings in your account once you’ve logged in.
- Then, from the Linked Number menu, choose New Linked Number and input the new phone number you’d want to add here.
- A six-digit code will be sent to that number by Google. For a cell number, you’ll get a text, and for a landline number, you’ll get a call. In Google Voice, type in that code.
- Select the Verify option.
That’s all there is to it! You’ve successfully added a new phone number to Google Voice.
4. Spam Detection and Avoidance.
Spam calls irritate no one—not me, nor you. However, with a growing amount of fraudsters and spammers employing spam to get your personal information, they’ve become commonplace. Spam not only exposes your staff to possible fraud but also reduces productivity. When using Google Voice for conference calls, you won’t have to worry about spam. To automatically screen spam calls, the service employs artificial intelligence technologies. Another feature of your Google Voice app allows you to examine your spam calls, messages, and voicemails. Consider it your Gmail spam folder.
5. Calls Should Be Recorded for Future Use.
Google Voice features a convenient call recording option that can be activated with a single click. Once all participants are on the line, dial the number 4 on your dial pad. All call participants will hear an automated message advising that the call is recorded. To end the recording, hit the number 4 once again. To stop the recording, you may terminate the call. In your voicemail tab, you may view and listen to all of your call recordings. This might be valuable for future reference, so you can go back to it if you forget anything crucial during the conference call. Note that call recording is only accessible for personal use; it is not available for corporate or workplace accounts.
Frequently Asked Questions
How do I do a conference call with Google Voice?
A: You must first dial the number you want to call and then add yourself by saying, Add conference followed by your phone number.
Can you do three-way calling on Google Voice?
A: Yes, you can. The only thing with Google Voice is that it’s a little tricky to use and get used to at first because of the many different programs involved for calls to go through properly.
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