Zoho Meeting is one of the most successful online collaboration platforms, with features that cater to any company’s specific needs. It’s also fast and efficient thanks to its ease-of-use interface. We review Zoho Meetings in this article, so you know what it has to offer before signing up for yourself Zoho Meeting is a meeting and collaboration software that allows users to share documents, collaborate on projects, and manage meetings. Zoho Meeting has been compared with Zoom in terms of features and pricing.
Zoho Meeting is a simple, easy-to-use tool that allows you to host video meetings and webinars. This platform is ideal for users new to web conferencing since it provides all of the tools you’ll need to run a successful session without being overwhelmed by choices and capabilities.
Although Zoho Meeting offers an easy-to-understand price structure, it falls short in meeting attendance limits and technical assistance. While this platform may suit small companies with minimal video conferencing requirements, more prominent organizations will benefit from using another medium.
Pros
- There are many integrations.
- Inexpensive
- Controls for meetings that are effective
- User-friendly
Cons
- There is no telephone assistance.
- Webinars are charged individually.
- There will be a limited number of participants.
- Recordings are limited.
How does Zoho Meeting stack up against the best video conferencing services?
Zoho Meeting is a fantastic video conferencing solution for smaller companies who are just getting started with video meetings and webinars since it is both cheap and straightforward to use. This platform is excellent for small-scale usage, with a reasonable price structure and easy-to-use capabilities. Still, it lacks the flexibility and sophisticated features that more prominent companies need. Zoom offers Business and Enterprise subscriptions that allow up to 300 and 1,000 participants, respectively, enabling businesses to conduct more extensive video meetings with more guests. GoToMeeting is also worth considering features like automated bandwidth changes and multi-channel support that improve your sessions.
Ease of Use Zoho Meeting
When arranging meetings with recruits, freelancers, remote workers, or even a public audience, it’s critical that your video conferencing software is simple to use for both the host and the participants. In terms of usability, Zoho Meeting is unrivaled. A streamlined and more straightforward scheduling and sign-on procedure will benefit meeting attendees. Attendees may use tools like automated calendar synchronization to add events to their email calendars. If you don’t have access to the internet, you may still call in using one of the more than 100 local dial-in lines or the 55 toll-free numbers. Attendees also won’t have to bother downloading anything, eliminating the risk of firewalls stopping the program from functioning. This also eliminates the need for users to download and test software ahead of time, allowing them to join on fast.
Zoho Meeting has addressed some of the most frequent problems that lead participants to skip or be late for video meetings with these few intelligent design elements. The program is also appropriate for people who do not have substantial experience in technology, making video conferencing more accessible. The Zoho Meeting dashboard is very simple to use for meeting planners. The system mainly guides users through arranging a meeting, which is easy and intuitive. Meeting hosts may also have an immediate appointment, giving this platform a flexible choice that’s perfect for businesses with distant employees, instructors conducting student teleconferences, and more. The features of the Zoho Meeting are reduced, but this offers the advantage of keeping the learning curve short. The moderator control panel is simple and easy to use, and moderators have the option of muting all or specific participants. Moderators may also remove people from meetings, making them more efficient and productive.
The capacity of Zoho Meetings
Although Zoho Meeting has a reasonable capacity, it is unsuitable for big companies and enterprises. The number of participants in a video conference varies by plan, with the free option allowing up to three people and the $10 per month plan supporting up to 100 people. That is the most expansive design with the most capacity. The video conferencing feature of Zoho Meeting can handle up to 25 video streams at once. The length of a meeting may be as long as you want it to be, which is ideal for discussions that go on for a long time. There’s also storage for up to 10 recordings, which is limiting, particularly if your company has regular video conferences or training that you’d want to preserve. The recording is offered as an add-on for $192 per year per organization. While Zoho Meeting is appropriate for small businesses and schools, it is not viable for companies that need large-scale video conferencing and storage.
Options for Zoho Meeting Scheduling
Zoho Meeting makes it quick and straightforward to schedule and manage meetings. In addition to arranging a meeting ahead of time, hosts may have an immediate appointment, which is great for checking in with distant employees or connecting teams for a short brainstorming session. The meeting scheduling form is straightforward and straightforward. Hosts may schedule meetings in advance and submit agendas. Attendees may send RSVPs after an appointment has been planned, enabling the host to keep track of the signups and possibly discover problems or scheduling conflicts ahead of time. Participants may also get email reminders from the host, ensuring that everyone comes on time. Meeting invites may be sent, but a host can also embed a link to the meeting on their website.
Meeting Versatility with Zoho
When it comes to managing and conducting a meeting, Zoho Meeting has a lot of choices. Hosts have the option of using video conferencing, which is excellent for smaller groups, team meetings, and conducting interviews. Participants may use a computer’s built-in microphone and speakers with VoIP, or they can use their computer’s built-in microphone and speakers. Audio conferencing may also be done utilizing country-specific dial-in lines all around the globe. A company may also choose a toll-free add-on, which allows meeting attendees to call in for free from anywhere in the world. Meeting hosts may share screens or a single application with all participants to improve the presentation. This browser-based screen sharing requires no software installation, and hosts may share displays straight from their mobile device using iOS screen sharing. Screen sharing is also recorded in Zoho Meeting records, making it simple for those unable to attend the meeting to examine the information afterward. The Zoho Meeting chat feature is also helpful for meetings. The in-session chat enables real-time discussion, which may aid in keeping the meeting on track.
The connection of Zoho Meeting with other applications, including several Zoho platforms, adds to its flexibility. The following Zoho Meeting integrations are available:
- Zoho CRM
- Zoho Begin is a Zoho CRM product.
- Zoho Projects is a project management software.
- Campaigns by Zoho
- Zoho Connect is a service provided by Zoho.
- Bookings by Zoho
- Backstage at Zoho
- Zoho Mail is a web-based email service.
- MarketingHub by Zoho
- Add-on for Gmail
- Plugin for Microsoft Outlook
These plugins may enhance Zoho Meeting’s flexibility and simplify its usage, from enabling you to schedule a meeting directly from your mailbox to integrating your webinar into your email campaign.
Customer Service at Zoho Meetings
Although Zoho Meeting does not offer a phone number for customer assistance, it does provide an email address and a query/feedback form. Unfortunately, no customer service hours are mentioned, and no information regarding customer service response time is supplied. This is a significant disadvantage, particularly for users who depend on the site for work, education, or other time-sensitive and essential issues. While Zoho Meeting does not have a dedicated customer support team, it provides a rich knowledge library with articles and instructions to assist customers in understanding and utilizing the platform. Zoho Meeting has a library of papers on topics ranging from meeting scheduling to getting the most out of integrations. Although the knowledge library can address many of the platform’s most frequent questions, it might benefit from improved customer assistance.
Meeting Security with Zoho
Zoho Meeting has a good level of security. TLS 1.2 protocols encrypt data, and SHA 256-based CA certificates provide connection security. In addition, Zoho products follow the GDPR standards and the Swiss-US Privacy Shield Frameworks. The meeting host also has specific privacy settings with Zoho Meeting. For example, a presenter has the power to lock a meeting and dismiss any undesirable attendees.
Online Meetings using Zoho Meeting
Online meetings with Zoho Meeting include real-time audio, video, and screen sharing, allowing you to interact with customers, distant employees, and more. Because of its ease of use, the platform is also a popular choice for video meetings with friends and family. In addition, Zoho Meeting is a viable alternative to Zoom since it does not rely on third-party applications or disclose user data for commercial purposes.
Zoho Meeting comes with all of the tools you’ll need to run a successful online meeting:
- For your convenience, there are instant and planned meeting alternatives.
- RSVPs allow hosts to keep track of meeting attendance.
- A seamless attendance procedure is ensured via automated email reminders with meeting links.
- Transferrable controls allow hosts to give participants control of the screen to resolve problems.
- The power to silence any participants and delete participants is one of the moderator’s controls.
- Finally, embedded meeting links on websites enable team members to attend a meeting by entering their email addresses.
Participants may participate in video and audio conferencing without downloading any apps, making it a simple procedure for them to join up. Hosts and participants may start and join a meeting from a mobile device. Another layer of protection is provided by the option to lock or password-protect sessions. Plan levels are linked to the maximum number of meeting attendees and are offered on an annual or monthly payment cycle with Zoho Meeting. The cheapest paid package costs $2.50 per month per host (billed yearly) and enables up to 10 people to attend each meeting. The most expensive plan, which costs $10 per month per host (paid yearly) and allows for 100 attendees each session, is the most costly. Essential features including storage for ten recordings, video conferencing with up to 25 video streams, the ability to record meetings, and international dial-in numbers for audio access are included in all premium plans. The plan cost only varies when the number of meeting attendees grows; thus, even the cheapest program provides complete functionality to a company. In addition, Zoho Meeting has a free plan that allows for a maximum of three attendees for each meeting. While the free program isn’t going to fulfill the requirements of most companies or operations, it provides a risk-free opportunity to try out the platform and see whether it’s suitable for you.
Webinars by Zoho Meeting
In addition to online meetings, Zoho Meeting now provides a separate webinar subscription. The ability to record webinars, the usage of international dial-in numbers for audio access, and automatic email reminders are all features and capabilities of the online meeting platform that also apply to the webinar platform. In addition, the webinar platform has been updated to give companies greater control and visibility into their webinars. For example, a host may obtain comprehensive webinar reports as XLS or CSV files to evaluate variables such as poll results, Q&A sessions, and participant names after a webinar.
Businesses may create customizable registration forms with editable sections and questions to their specific requirements, and they can even include their logo for consistent branding. To avoid spammers, hosts may screen registrations. Webinars often feature polls with immediate results and the opportunity to react to queries from the audience. Attendees may also interact with the hosts using the raise hand function without interrupting the webinar. Hosts have the option of enabling participants to speak as much as they like and designating any attendee as a presenter, letting them share their screen. These tools are intended to be simple to use and may help you create a professional-looking webinar. The webinar plans in Zoho Meeting are dependent on the maximum number of participants, much as the meeting plans. The cheapest option is $15 per host per month (paid yearly), with a limit of 25 guests. The most expensive plan, which costs $63 per host each month (paid yearly) and allows for 25 participants for every webinar, is the most costly.
Essential features include 25 recording storage, the option to create and download custom reports, registration moderation, and email personalization in all plans. However, the maximum capacity of a Zoho Meeting webinar is somewhat limited, particularly for more prominent companies who regularly conduct well-attended webinars. The user-friendly and cost-effective platform, on the other hand, is a fantastic fit for smaller companies that are just getting started with webinars or have a smaller audience.
Conclusion
Zoho Meeting is a no-frills video conferencing solution suitable for small companies but lacks the bandwidth required by most giant enterprises. Its cheap cost makes it a great entry-level choice for small businesses and entrepreneurs. Businesses that use other Zoho products will appreciate the added flexibility that the Zoho connectors provide. While Zoho Meeting is inexpensive, its limited meeting capacity and minimal features will hinder companies from expanding into larger enterprises.
Frequently Asked Questions
Is Zoho Meeting good?
A: Zoho Meeting is not that popular among its users, but it has some features that people like.
Is Zoho better than zoom?
A: Well, that depends on what you are looking for. Zoom is cheaper and offers fewer features than Zoho, but if the price isn’t a huge factor, I would go with Zoho because of its integrations.
What is the difference between Zoho Meeting and Zoho webinar?
A: Zoho Meeting is mostly for one-on-one meetings where you can share screens and use audio, while webinar allows everyone to see what’s happening.
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